{"id":15065,"date":"2026-06-09T09:25:10","date_gmt":"2026-06-09T02:25:10","guid":{"rendered":"https:\/\/cd.az9s.com\/?p=15065"},"modified":"2026-06-10T14:31:47","modified_gmt":"2026-06-10T07:31:47","slug":"online-general-meeting-of-shareholders-members-council-meetings-a-legal-guide-to-prevent-resolutions-from-being-invalidated","status":"publish","type":"post","link":"https:\/\/cd.az9s.com\/en\/online-general-meeting-of-shareholders-members-council-meetings-a-legal-guide-to-prevent-resolutions-from-being-invalidated\/","title":{"rendered":"Online General Meeting of Shareholders \/ Members\u2019 Council Meetings: A Legal Guide to Prevent Resolutions from Being Invalidated"},"content":{"rendered":"<h1><em>Author:<\/em><\/h1>\n<p><em>Tran Phuong Nam &#8211; Lawyer<\/em><\/p>\n<p><em>Tran Trung Hieu &#8211; Paralegal<\/em><\/p>\n<p><em>The 2020 Law on Enterprises, as amended and supplemented in 2025 (\u201cLaw on Enterprises\u201d), has established a more flexible legal framework by allowing Members\u2019 Council members and shareholders to attend and vote at meetings online through electronic voting methods. <\/em><em>However, a resolution or decision adopted at an online meeting may still be invalidated by a court if the meeting procedures are not conducted in strict compliance with the law and the company&#8217;s charter.<\/em><\/p>\n<p><em>The legality of a meeting does not merely depend on whether it is held online. The key issue lies in the procedures, formalities, and conditions governing its organization. Below are several important legal considerations for enterprises.<\/em><\/p>\n<figure id=\"attachment_15060\" aria-describedby=\"caption-attachment-15060\" style=\"width: 500px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-15060\" src=\"http:\/\/cd.az9s.com\/wp-content\/uploads\/2026\/06\/pexels-julie-sparks-213770356-11803226-1-500x400.jpg\" alt=\"\" width=\"500\" height=\"400\" srcset=\"https:\/\/cd.az9s.com\/wp-content\/uploads\/2026\/06\/pexels-julie-sparks-213770356-11803226-1-500x400.jpg 500w, https:\/\/cd.az9s.com\/wp-content\/uploads\/2026\/06\/pexels-julie-sparks-213770356-11803226-1-1000x800.jpg 1000w, https:\/\/cd.az9s.com\/wp-content\/uploads\/2026\/06\/pexels-julie-sparks-213770356-11803226-1-768x614.jpg 768w, https:\/\/cd.az9s.com\/wp-content\/uploads\/2026\/06\/pexels-julie-sparks-213770356-11803226-1-1536x1229.jpg 1536w, https:\/\/cd.az9s.com\/wp-content\/uploads\/2026\/06\/pexels-julie-sparks-213770356-11803226-1-2048x1638.jpg 2048w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><figcaption id=\"caption-attachment-15060\" class=\"wp-caption-text\">Source: pexels-julie-sparks-213770356-11803226<\/figcaption><\/figure>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents:<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #a32411;color:#a32411\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #a32411;color:#a32411\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/cd.az9s.com\/en\/online-general-meeting-of-shareholders-members-council-meetings-a-legal-guide-to-prevent-resolutions-from-being-invalidated\/#1_Legal_Risks_Associated_with_Online_Meetings_of_the_Members_Council\" >1. Legal Risks Associated with Online Meetings of the Members\u2019 Council<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/cd.az9s.com\/en\/online-general-meeting-of-shareholders-members-council-meetings-a-legal-guide-to-prevent-resolutions-from-being-invalidated\/#2_Legal_Challenges_in_Organizing_Online_General_Meetings_of_Shareholders\" >2. Legal Challenges in Organizing Online General Meetings of Shareholders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/cd.az9s.com\/en\/online-general-meeting-of-shareholders-members-council-meetings-a-legal-guide-to-prevent-resolutions-from-being-invalidated\/#3_Recommendations\" >3. Recommendations<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Legal_Risks_Associated_with_Online_Meetings_of_the_Members_Council\"><\/span>1. Legal Risks Associated with Online Meetings of the Members\u2019 Council<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Under point d, clause 2, Article 49 of the current Law on Enterprises, a court may invalidate a resolution or decision of the Members\u2019 Council if the procedures for convening or conducting the meeting, or the content of the resolution or decision itself, are inconsistent with the law or the company\u2019s charter. This provision confirms that, regardless of whether a meeting is conducted in person or online, the enterprise must ensure full compliance with all legal requirements regarding the convening and organization of the meeting.<\/p>\n<p>In addition, point c, clause 4, Article 59 of the Law on Enterprises provides that a member\u2019s attendance and voting at a Members\u2019 Council meeting shall be deemed valid if carried out through an online meeting, electronic voting, or other electronic means. However, in practice, the main legal risk lies in the authentication process. Unlike paper-based voting, where a handwritten signature directly verifies the voter\u2019s identity, an online voting system must be capable of accurately recording the time of voting, the voting content, and the identity information of each member. Such electronic data serves as crucial evidence in establishing the validity of attendance and voting in the event of a dispute.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Legal_Challenges_in_Organizing_Online_General_Meetings_of_Shareholders\"><\/span>2. Legal Challenges in Organizing Online General Meetings of Shareholders<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>With respect to a General Meeting of Shareholders, under Article 151 of the Law on Enterprises, a resolution (or part of a resolution) may be subject to a request for invalidation if the procedures for convening the meeting or adopting resolutions seriously violate the provisions of the Law on Enterprises, the company\u2019s charter, or if the content of the resolution is contrary to law.<\/p>\n<p>In practice, violations relating to the procedures for convening a GMS commonly arise from the following issues:<\/p>\n<ul>\n<li><strong>Gaps in the Charter and Internal Governance Regulations<\/strong><strong>: <\/strong>The company\u2019s charter or internal governance regulations do not expressly provide for online meetings, or they lack detailed procedures regarding participant authentication and electronic voting.<\/li>\n<li><strong>Errors in Meeting Notices and Supporting Documentation<\/strong><strong>: <\/strong>The meeting invitation does not clearly specify the login method, access credentials, or meeting access details; alternatively, meeting materials are not uploaded to the system within the prescribed timeframe for shareholders\u2019 review.<\/li>\n<li><strong>Identity verification: <\/strong>There is no reliable means of proving that the individual attending the meeting and casting votes online is in fact the shareholder or a duly authorized representative. This is one of the most common grounds on which parties challenge the validity of meeting results.<\/li>\n<li><strong>Technical failures and system transparency: <\/strong>Network disruptions or system overloads may prevent certain participants from casting their votes. In addition, the electronic voting platform may fail to ensure accuracy or may be unable to generate system logs and records for verification purposes in the event of a dispute.<\/li>\n<\/ul>\n<p>Particular attention should be paid to the fact that the requirements governing the notice procedures for a General Meeting of Shareholders are significantly more stringent than those applicable to a Members\u2019 Council meeting. While Article 57 of the Law on Enterprises permits notices convening an MC meeting to be sent by electronic means, for a GMS, Clause 2 Article 143 requires that the notice be delivered by a method that ensures it reaches the shareholder\u2019s registered contact address, and that it also be published on the company\u2019s website. Accordingly, merely sending a notice by email, without satisfying the requirement that it be \u201cdelivered to the shareholder\u2019s contact address in a verifiable manner,\u201d may give rise to disputes regarding the validity of the meeting, particularly where the company\u2019s charter does not expressly authorize the use of such electronic means.<\/p>\n<p>In addition, for public companies, the regulatory requirements are even more rigorous. Under clause 3 Article 273 of Decree No. 155\/2020\/ND-CP, the use of information technology enabling shareholders to attend, speak, and vote online must be expressly provided for in both the company\u2019s Internal Corporate Governance Regulations and its Charter.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Recommendations\"><\/span>3. Recommendations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In summary, conducting meetings online is an inevitable trend in modern corporate governance, but it also carries inherent legal risks. To minimize the risk of resolutions being invalidated, companies should:<\/p>\n<ul>\n<li><strong>Strengthen and update internal governance documents: <\/strong>Promptly review and amend the company\u2019s Charter and adopt or revise its Internal Corporate Governance Regulations. These documents should be consistent with one another and should provide detailed provisions on online meeting formats, methods of delivering notices, participant authentication procedures, and electronic voting mechanisms.<\/li>\n<li><strong>Select technology platforms that satisfy legal compliance requirements<\/strong><strong>: <\/strong>Utilize platforms capable of maintaining audit trails, storing and extracting data, and satisfying all legal requirements relating to meeting convening procedures, participant verification, recording of opinions, and preparation of meeting minutes in accordance with the Law on Enterprises.<\/li>\n<\/ul>\n<p>Strict compliance with procedural and formal requirements not only safeguards the legality of the meeting but also provides important evidence for minimizing disputes and protecting the lawful rights and interests of the company&#8217;s members and shareholders.<\/p>\n<p><strong><em>Time<\/em><\/strong><strong><em> of writing<\/em><\/strong><em>: June 02, 2026<\/em><\/p>\n<p><em>The article contains general information which is of reference value. In case you want to receive legal opinions on issues you need clarification on, please get in touch with our Lawyer \u00a0at\u00a0 <a href=\"https:\/\/mail.google.com\/mail\" target=\"_blank\" rel=\"noopener\"><strong>info@cd.az9s.com<\/strong><\/a><\/em><\/p>\n<div class=\"content-post-nd\">\n<div style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-5519 size-full aligncenter\" src=\"http:\/\/cd.az9s.com\/wp-content\/uploads\/2023\/05\/CHUONG-TRINH-THANG.png\" alt=\"\" width=\"1080\" height=\"600\" srcset=\"https:\/\/cd.az9s.com\/wp-content\/uploads\/2023\/05\/CHUONG-TRINH-THANG.png 1080w, https:\/\/cd.az9s.com\/wp-content\/uploads\/2023\/05\/CHUONG-TRINH-THANG-720x400.png 720w, https:\/\/cd.az9s.com\/wp-content\/uploads\/2023\/05\/CHUONG-TRINH-THANG-768x427.png 768w\" sizes=\"auto, (max-width: 1080px) 100vw, 1080px\" \/><\/div>\n<\/div>\n<div class=\"content-post-nd\">\n<p><strong>Why choose CDLAF\u2019s service?<\/strong><\/p>\n<ul class=\"li-content\">\n<li>We provide effective and comprehensive legal solutions that help you save money and maintain compliance in your business;<\/li>\n<li>We continue to monitor your legal matters even after the service is completed and update you when there are any changes in the Vietnamese legal system;<\/li>\n<li>Our system of forms and processes related to labor and personnel is continuously built and updated and will be provided as soon as the customer requests it;<\/li>\n<li>As a Vietnamese law firm, we have a thorough understanding of Vietnam&#8217;s legal regulations, and grasp the psychology of employees, employers, and working methods at competent authorities;<\/li>\n<li>CDLAF&#8217;s team of lawyers has many years of experience in the field of labor and enterprises, as well as human resources and financial advisory.<\/li>\n<li>Strict information security procedures throughout the service performance and even after the service is completed.<\/li>\n<\/ul>\n<\/div>\n<p><strong style=\"color: #a32411;\">You can refer for more information:<\/strong><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/cd.az9s.com\/en\/outbound-capital-investment-necessary-and-sufficient-conditions-for-vietnamese-enterprises-to-invest-abroad\/\">Outbound Capital Investment: Necessary And Sufficient Conditions For Vietnamese Enterprises To Invest Abroad<\/a><\/li>\n<li><a href=\"https:\/\/cd.az9s.com\/en\/foreign-ownership-barriers-what-fdi-investors-need-to-note-before-contributing-capital-to-vietnamese-enterprises\/\">Foreign ownership barriers: What FDI Investors need to note before contributing capital to Vietnamese enterprises<\/a><\/li>\n<li><a href=\"https:\/\/cd.az9s.com\/en\/cross-border-e-commerce-and-compliance-requirements-for-international-brands\/\">Cross-border E-commerce and Compliance Requirements for International Brands <\/a><\/li>\n<li><a href=\"https:\/\/cd.az9s.com\/en\/legal-framework-on-support-for-innovative-startup-enterprises\/\">Legal Framework on Support for Innovative Startup Enterprises <\/a><\/li>\n<li><a href=\"https:\/\/cd.az9s.com\/en\/digital-signatures-timestamps-and-id-codes-in-electronic-labor-contracts\/\">Digital signatures, timestamps, and ID codes in electronic labor contracts <\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n<div class=\"az-fs-contact-form-7\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Author: Tran Phuong Nam &#8211; Lawyer Tran Trung Hieu &#8211; Paralegal The 2020 Law on Enterprises, as amended and supplemented in 2025 (\u201cLaw on Enterprises\u201d), has established a more flexible legal framework by allowing Members\u2019 Council members and shareholders to attend and vote at meetings online through electronic voting methods. However, a resolution or decision [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":15060,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[64],"tags":[],"class_list":["post-15065","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles"],"acf":[],"_links":{"self":[{"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/posts\/15065","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/comments?post=15065"}],"version-history":[{"count":3,"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/posts\/15065\/revisions"}],"predecessor-version":[{"id":15068,"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/posts\/15065\/revisions\/15068"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/media\/15060"}],"wp:attachment":[{"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/media?parent=15065"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/categories?post=15065"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cd.az9s.com\/en\/wp-json\/wp\/v2\/tags?post=15065"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}